Privacy Policy

Pavilion Payments Gaming Services, Inc., and/or its parents, subsidiaries, affiliates, and agents (also referred to as “Pavilion Payments Gaming” “we,” “us”, or “our”), respects your concerns about privacy. This Privacy Notice (“Notice”) relates to the collection of personal information, information security and privacy standards applicable to all users of our online products and services (“Services”), including the associated websites (“Sites”), mobile apps (“Apps) and transactional kiosks (“Kiosks”).

This Notice applies to the Services provided by Pavilion Payments Gaming on our own behalf or in combination with one of our parents, affiliates, or subsidiaries. Our privacy practices vary depending on the services we provide and the country-specific requirements for the countries in which we operate. For some products and services, where required, we will provide additional privacy notices before collecting your personal information. Please read this Notice carefully. If you have any questions, you may contact us at privacy@pavilionpay.com or by the methods provided in the “Contact Us” section below.

Pavilion Payments Gaming provides payment products and services for commercial and non-commercial enterprises. Those products and services include payment card processing, cash access services, point-of-sale terminal management and support, merchant accounting and funds transfer. Many of our customers are businesses or other non-person legal entities. For such customers, information about disclosures, transfers and other processing of personal information as part of our provision of Services is set out in their agreement with us and the documentation provided at or before onboarding.

Select one of the links below to jump to the relevant section:

• Personal information we collect
• Sources of personal information
• How we use the personal information we collect
• How we share the personal information we collect
• Our relationship with affiliate companies (including sharing and cross-border transfers)
• Login details and your responsibility
• Managing your preferences
• Your Legal Rights
• Data anonymization and aggregation
• Commitment to security, privacy and standards
• Cookies and other tracking technologies
• External links
• Children
• Changes & Updates
• Choice of Law
• Arbitration
• Contact Us
• Region-specific information

Personal Information We Collect

Through our Sites, subject to your consent if required by law, we may collect the following personal information, as relevant and as voluntarily supplied to us by you:

• Identifiers including name and contact details including telephone number, email address, postal address, social media identifiers, and government ID number;
• Information protected against security breaches , such as your username and password, which you may use to log in to the Sites (see “Login Details and Your Responsibility” below), as well as bank information and credit card information.
• Commercial information , such as your preferences regarding products and related services which are of interest to you (see “Managing Your Preferences” below); records of any correspondence we have with you, your transaction history, and information you provide if you report a problem with our Sites
• Internet and electronic activity information, such as information from cookies and other tracking technologies including location, device identifier, usage and browsing history
• Geolocation information such as IP address or mobile device ID
• Audio information , such as customer service call recordings if you call and speak with a customer service representative
• Video information , where collected at a Kiosk for security and identity validation purposes
• Professional or employment related information such as your employment history or qualifications if you apply for employment with us

Sources of Personal Information

Information that you provide to us: We collect personal information that you provide to us when you visit our sites, set up an account with us, use our Services, or communicate with us. For example, if you register for an online account with us, we may request your name, contact information and business information. Providing us with personal information about yourself is voluntary, and you can always choose not to provide certain information, but then you may not be able to take advantage of or participate in some of the Services.

Information collected from third parties: We may collect information about you from third parties in the course of providing our Services to you. For example, we may collect personal information like your name and contact information from a referral partner or other third party in order to contact you about the Services we provide. We may also receive information about your preferences or interests from social media companies or other third-party partners.

Information collected through technology: When you visit our Sites or Apps, interact with an email from us, or use any of our Sites or Services, we may collect certain information about your location, usage, or device through technology such as cookies (see “Cookies and Other Tracking Technologies” for more information). We may collect geolocation in the Apps for the purpose of enabling location-based Services.

How We Use the Personal Information We Obtain

Subject to your consent if required by law, we may use your personal information for the following business purposes:

• To provide you with the Services you request;
• To obtain commercial and credit information to establish, maintain or renew a customer's contract(s);
• To comply with the rules and regulations of any credit or debit card payment network;
• To contact you regarding any inquiry you make or to fulfill a request, such as, for example, a request for information about our products and services;
• To improve and personalize your experience when you use our Sites;
• To improve our products and services and for the development of future products and services;
• For internal record keeping and administration of records;
• For auditing related to a current interaction with the consumer and concurrent transactions, including, but not limited to, auditing compliance with laws and other standards;
• For detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity;
• For internal research for technological development and demonstration;
• To verify or maintain the quality or safety of our products and services and to improve, upgrade, or enhance our services;
• To contact you by email and, if you have signed up for the service, to share e-newsletter or any other updates, communications or publications;
• For direct marketing purposes subject to your consent if required by applicable law (see “Managing Your Preferences” below);
• As necessary to set up and administer your sign-up to, and use of, the log-in facility available on the Sites; and
• For compliance with applicable laws and/or regulations and as otherwise required or permitted by applicable laws and/or regulations.

How we Share the Personal Information We Collect

We are a multinational business headquartered in the United States, with subsidiaries and affiliates in various countries around the world. Your personal information may be disclosed to recipients located outside of your country, including our Pavilion subsidiaries and affiliates (see “Our Relationship with Affiliate Companies” below), as well as other types of service providers engaged to help us run our business, subject to your consent if required by law. These types of service providers may include distributors of our products and services, vendors retained to perform functions on our behalf or to provide services to us, including (without limitation) legal, accounting, audit, consulting, account enrollment, web services, marketing and other professional service providers, and providers of other services related to our business.

In addition, if you were referred to Pavilion Payments Gaming for services via a partner, such as an independent software vendor, we may share information with such partner in accordance with our business relationship with you and that partner, consistent with any privacy notice shared with you by either party at the time of the collection of your personal information.

We take steps aimed at ensuring that all persons who process your personal information as a service provider to us process such information only as necessary for their service delivery and, where required by law, we ensure appropriate written instruction is provided to each service provider.

We may also disclose any of the personal information categories identified above to third parties who are not service providers. Below is a list of categories of third parties to which we may disclose personal information and the business purpose for such disclosure:

• To regulators including state and federal agencies, card payment networks, issuing banks and other parties required to enable compliance with laws, regulations and industry standards related to transaction processing in order to obtain commercial and credit information to establish, maintain or renew a customer’s contract(s), as may be required to provide any of the services for which a customer has subscribed, to comply with the rules and regulations of any credit or debit card payment network or otherwise in accordance with this policy;
• To law enforcement, courts and other relevant parties in response to a court order or a request for cooperation from a regulatory, law enforcement or other government agency; to establish or exercise our legal rights; to defend legal claims; as otherwise required or permitted by applicable laws and/or regulations; when we believe that disclosure is appropriate in connection with efforts to investigate, prevent, or take action regarding actual or suspected illegal activity, fraud, or other wrongdoing; or to protect and defend the rights, property or safety of Pavilion Payments Gaming, its customers, staff, suppliers or others;
• Subject to applicable legal requirements, to another company or agent of such company in connection with or during negotiation of any merger, financing, acquisition, bankruptcy, dissolution, transaction or proceeding involving sale, transfer, divestiture, or disclosure of all or a portion of our business assets to such company;

Subject to applicable legal requirements, we may also disclose:

• identifiers with logistics service providers to enable the delivery of packages to individuals.

• identifiers, commercial information, or internet and electronic activity with advertising or social media networks for personalized marketing purposes (See “Cookies” for additional information”), or with our affiliate companies for their marketing purposes.

We do not sell your personal information to third parties for monetary compensation.

Our Relationship with Affiliate Companies (Including Sharing and Cross-Border Transfers)

Subject to your consent if required by law, we may appoint an affiliate company to process personal information in a service provider role for and on our behalf. In most cases, we will remain responsible for that company’s processing of your personal information pursuant to applicable data privacy laws.

Because our affiliate companies are located around the globe, your personal information may be transferred to and stored in the United States or in another country outside of the country in which you reside, which may be subject to different standards of data protection than your country of residence.

We will take appropriate steps to ensure that transfers of personal information are in accordance with applicable law, are carefully managed to protect your privacy rights and interests and limited to countries that are recognized as providing an adequate level of legal protection or where alternative adequate arrangements are in place to protect your privacy rights.

Login Details and Your Responsibility

Subject to your consent if required by law, we will collect and process your personal information as necessary to set up and administer your sign-up to, and use of, the login facility available on our Sites. We will use “cookies” to “remember” the machine or other device you use to access our Sites (see “Cookies and Other Tracking Technologies” below). Please remember that if we contact you, we will never ask you for your password in an unsolicited email, message or phone call.

If you choose to use the login facility available on our Sites, Apps, or Services, you are required to adhere to the following security procedures in relation to your username and password, which are referred to as “login information”:

• Keep your login information secret and secure at all times and do not disclose it to any other person or allow any other person to use it;
• Do not write down or record in any form your login information or store it on any software, including a password save feature;
• Destroy any notice from us concerning your login information as soon as you have read and understood it;
• Should you become aware or have reason to suspect that your login information has been lost or disclosed to, or seen or accessed by someone other than yourself, immediately notify Pavilion Payments Gaming at the email address provided below;
• Do not leave your computer or other device unattended while you are using the login facility available on this website or let anyone else use your computer or other device unless and until you have logged out; and
• Use particular caution if you access the login facility available on our Sites from a public or shared computer, to ensure that other people are not able to see seen your login details.

Managing Your Preferences

Subject to your consent if required by applicable law, we may use your personal information to provide you with direct marketing information about our products and services as well as those of our Pavilion affiliates and third parties. Our direct marketing may be by email, telephone, post, SMS, social messaging, or such other method(s) as may become relevant.

We will take steps to seek to ensure that any direct marketing from us which is sent by electronic means will provide a simple means for you to stop further communications, in accordance with applicable law. For example, in emails, we may provide you with an “unsubscribe” link, or an email address to which you can send an opt-out request. In addition, if we need your consent for direct marketing communications under applicable law, and if you provide your consent, you will be able to change your mind at any time.

Your Legal Rights

Subject to certain exemptions, and in some cases dependent upon the processing activity we are undertaking, some users, including residents of the state of California, may have certain rights in relation to their personal information. These rights may include:

Data Anonymization and Aggregation

Subject to your consent if required by law, we may anonymize or aggregate your personal information in such a way as to ensure that you are not identified or identifiable from it, in order to use the anonymized or aggregated data, for example, for statistical analysis and administration including analysis of trends, to carry out actuarial work, to tailor products and services and to conduct risk assessments and analysis of costs and charges in relation to our products and services. We may share anonymized or aggregated data with our Pavilion affiliates and with other third parties. This Notice does not restrict our use or sharing of any non-personal, summarized, derived, anonymized or aggregated information.

Commitment to Security, Privacy and Standards

We take seriously our responsibility to protect the security and privacy of the information we receive via our Sites. We maintain administrative, technical and physical safeguards designed to protect the personal information you provide via our Sites against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.

Please remember that communications over the internet such as emails, are not secure. We seek to keep secure all confidential information and personal information submitted to us through our Sites, Apps and Kiosks in accordance with our obligations under applicable laws and regulations. However, like all website operators, we cannot guarantee the security of any data transmitted through our Sites, Apps and Kiosks.

Cookies and Other Tracking Technologies

A “cookie” is a text file that is stored in your browser when you visit a website. Unique device identifiers like IP address or UDID recognize a visitor’s computer or other device used to access the internet. Unique device identifiers are used alone and in conjunction with cookies and other tracking technologies for the purpose of “remembering” computers or other devices used to access the Sites and Apps.

We may also use other technologies like pixels or tags that allow us to measure responses to our email communications or digital advertisements.

Cookies can be classified by duration and by source:

• Duration. The Sites use both “session” and “persistent” cookies. Session cookies are temporary - they terminate when you close your browser or otherwise end your “active” browsing session. Persistent cookies remember you on subsequent visits. Persistent cookies are not deleted when you close your browser, and they will remain on your computer or other device unless you choose to delete them (see below for “How to Delete or Block Cookies”).

• Source. Cookies can be “first-party” or “third-party” cookies, which means that they are either issued by or on behalf of Pavilion Payments Gaming or by a third-party operator of another website. For an example of a third-party cookie, our Sites may contain a Facebook “like” button, which would set a cookie that can be read by Facebook. Our Sites may use both first-party and third-party cookies.

The cookies that we may use on the Sites fall into the following categories:

● Strictly Necessary Cookies. These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions taken by you such as logging in or filling in forms. You can set your browser to block or alert you about these cookies, but blocking them may impede the functionality of the Sites.

● Performance Cookies. These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.

● Functionality Cookies. These cookies enable the Sites to provide enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have added to our pages. If you do not allow these cookies then some of these services may not function properly.

● Targeting Cookies. These cookies may be set through our Sites by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant advertisements on other sites. They are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.

How to Delete or Block Cookies

On some Sites, when technically feasible, we will enable tools to help you make choices about cookies. You may also delete or block cookies at any time by changing your browser settings. You can click “Help” in the toolbar of your browser for instruction or review the cookie management guide produced by the Interactive Advertising Bureau available at www.allaboutcookies.org . If you delete or block cookies, some features of the Sites may not function properly.

External Links

Pavilion Payments Gaming may provide links on our Sites to other websites that are not under our control. We do not endorse or make any warranty of any type regarding the content contained on such websites or products and services offered on those websites. We make no representation regarding your use of such websites. Please be aware that we are not responsible for the privacy practices of the operators of other websites. We encourage our users to be aware when they leave our Sites and to read the privacy statements of each and every website that collects personal information. This Notice applies solely to information collected by us. You should read any other applicable privacy and cookies notices carefully before accessing and using such other websites.

Children

Our Sites, Apps, Kiosks and Services are not intended for use by children. We do not solicit or knowingly accept any personal information from persons under the age of 18. Please do not use our Sites, Apps, Kiosks or Services if you are under the age of 18.

Changes and Updates

We reserve the right, in our sole discretion, to modify, update, add to, discontinue, remove or otherwise change any portion of this Notice, in whole or in part, at any time. When we amend this Notice, we will revise the “last updated” date located at the top of the document. We will also take reasonable steps to ensure you are made aware of any material updates including providing you direct communication about such changes or providing a notification through the Services, as appropriate. If you provide personal information to us or access or use our Sites, Apps, Kiosks and Services after this Notice has been changed, you will be deemed to have unconditionally consented and agreed to such changes. The most current version of this Notice will be available on the Sites and Apps and will supersede all previous versions of this Notice.

Choice of Law

Except where prohibited by law, this Notice, including all revisions and amendments thereto, is governed by the laws of the United States, State of Nevada, without regard to its conflict or choice of law principles which would require application of the laws of another jurisdiction.

Arbitration

Except where prohibited by law, by using our Sites, Apps, Kiosks and Services, you unconditionally consent and agree that: (1) any claim, dispute, or controversy (whether in contract, tort, or otherwise) you may have against Pavilion Payments Gaming Services Inc and/or its parent, subsidiaries, affiliates and each of their respective members, officers, directors and employees (all such individuals and entities collectively referred to herein as the "Pavilion Payments Gaming Entities") arising out of, relating to, or connected in any way with the Sites, Apps, Kiosks and Services or the determination of the scope or applicability of this agreement to arbitrate, will be resolved exclusively by final and binding arbitration administered by JAMS and conducted before a sole arbitrator in accordance with the rules of JAMS; (2) this arbitration agreement is made pursuant to a transaction involving interstate commerce, and shall be governed by the Federal Arbitration Act ("FAA"), 9 U.S.C. §§ 1-16; (3) the arbitration shall be held in Las Vegas, Nevada; (4) the arbitrator's decision shall be controlled by the terms and conditions of this Notice and any of the other agreements referenced herein that the applicable user may have entered into in connection with the Services; (5) the arbitrator shall apply Nevada law consistent with the FAA and applicable statutes of limitations, and shall honor claims of privilege recognized at law; (6) there shall be no authority for any claims to be arbitrated on a class or representative basis, arbitration can decide only your and/or the applicable Pavilion Payments Gaming Services Inc.’s individual claims; the arbitrator may not consolidate or join the claims of other persons or parties who may be similarly situated; (7) the arbitrator shall not have the power to award punitive damages against you or any Pavilion Payments Gaming Services Inc. Entity; (8) in the event that the administrative fees and deposits that must be paid to initiate arbitration against any Pavilion Payments Gaming Services Inc Entity exceed $125 USD, and you are unable (or not required under the rules of JAMS) to pay any fees and deposits that exceed this amount, Pavilion Payments Gaming Services Inc. agrees to pay them and/or forward them on your behalf, subject to ultimate allocation by the arbitrator. In addition, if you are able to demonstrate that the costs of arbitration will be prohibitive as compared to the costs of litigation, Pavilion Payments Gaming Services Inc. will pay as much of your filing and hearing fees in connection with the arbitration as the arbitrator deems necessary to prevent the arbitration from being cost-prohibitive; and (9) with the exception of subpart (6) above, if any part of this arbitration provision is deemed to be invalid, unenforceable or illegal, or otherwise conflicts with the rules of JAMS, then the balance of this arbitration provision shall remain in effect and shall be construed in accordance with its terms as if the invalid, unenforceable, illegal or conflicting provision were not contained herein. If, however, subpart (6) is found to be invalid, unenforceable or illegal, then the entirety of this Arbitration Provision shall be null and void, and neither you nor Pavilion Payments Gaming Services Inc. shall be entitled to arbitrate their dispute. For more information on JAMS and/or the rules of JAMS, visit their website at www.jamsadr.com.

Contact Us

If you have questions about the Privacy Notice, or if you want to exercise your rights as described in the Privacy Notice, you may submit a request by completing this form.

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Last Updated: 1, April 2023